Health and safety incident (internal) - notification and management guidelines
Application
All University members on all University facilities and all other University work areas.
Purpose
To ensure all work-related injuries, incidents (non-injury) and observations are reported and managed appropriately internally.
Guidelines
In conjunction with taking immediate and appropriate action to mitigate the effects of an incident, the Person in Charge must notify the Manager responsible for the place of work where the incident occurred.
Once notified, the manager must then ensure that that all interested parties are notified as soon as possible, in accordance with the following table and that actions are taken to prevent any further harm or loss.
The following link is to a resource available to staff only.
- University incident levels (as defined by the Risk Office) (PDF 139.7 KB)
Incident Level | Consequence Descriptor | Notification Timeframes | Investigation Minimum Requirements |
---|---|---|---|
Level 0
Insignificant /Minor |
Personal Injury:
Potential for Harm:
|
Within 24 hrs
Within 2 days
|
|
Level 1
Minor
Basic Investigation |
Personal Injury:
Minor Potential for Harm:
|
ASAP Person in Charge Line Manager / Academic Leader Within 24 hrs
|
|
Level 2
Moderate
Full Investigation |
Personal Injury:
Significant Potential for Harm:
|
ASAP
Within 2 hrs
Within 24 hrs
With 5 Working Days
|
|
Level 3
Major
Independent Full Investigation |
Personal Injury:
Significant Potential for Harm:
|
ASAP
Within 8 hrs
10 Working Days
|
Note: privileged information |
Definitions
The following definitions apply to this document:
Academic leader including Academic Supervisors, Research Supervisors, Research Group or Institute Leaders and Principal Investigators refers to any staff member with supervisory responsibilities for students or research.
ICAM refers to the Incident Cause Analysis Method for analysing data gathered and organised during an incident investigation.
Incident report refers to the electronic submission of the incident information into the University Health and Safety management information system. The submission of the incident report triggers an automated incident notification to the line manager via email.
Managers refers to a staff member that has direct reports.
Notification refers to contacting someone in person or by phone call or email.
Person in charge refers to the staff member, student or contractor in charge of a particular situation, having the responsibility, control, or supervision over something or someone.
Staff member refers to an individual employed by the University on a full or part time basis.
University means the University of Auckland and includes all subsidiaries.
University facilities refers to all land and buildings and parts of them operated, controlled, or occupied by the University and includes remote campuses or other sites such as Leigh Marine Laboratory, Tai Tokerau Campus, University controlled halls of residence, covered car parks, the Maraes including those on the City and Epsom Campuses and Falé.
University incident levels describe four severity levels and organisational response as defined by the Risk Office that these guidelines align to.
University members means those persons who make up the University as set out in s3(2) of The University of Auckland Act 1961 and all employees, students, Council committee members, and employees of University owned companies and where appropriate contractors and sub-contractors and invitees.
University work areas include all University facilities and residential property and means of transport if used for work, and public areas where university activities such as research, teaching, fieldwork or other academic or ancillary activities might take place with University oversight or involvement, both permanent or temporary.
Key relevant documents
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Version: 1.0
Last Updated: Aug 2020
Next Review: Aug 2023
Owner: hsw@auckland.ac.nz
Approver: Associate Director, Health Safety & Wellbeing