Doctoral Oral Examination Organisation and Reimbursement Procedures

The oral examiner in the doctoral oral examination at the University.

To outline the procedures relating to the oral examiner’s in person or virtual attendance at a doctoral oral examination and cost reimbursement. The University requires that one of the examiners is able to attend the oral in person should that be required.

In person

1. If the Board of Graduate Studies (or delegate) determines that the oral examiner must attend the oral exam in person, travel and accommodation for the oral examiner is to be arranged by and charged to the School of Graduate Studies.
2. In the case of the examination of a named doctorate, if the Head of the academic unit in which the candidate is enrolled requests any in-person examination, including the final oral examination, and the Board of Graduate Studies (or delegate) agrees to that request, the academic unit is responsible for organising and paying the examiner(s) travel and accommodation cost(s).
3 . The School of Graduate Studies is to reimburse the expenses once the oral examination is completed and all claims have been submitted.
4 . All claims must be submitted to the School of Graduate Studies within three months of the date of the oral examination.
5 . No reimbursements are to be made for additional expenses incurred without the prior approval of the School of Graduate Studies.

By video conference

6. The School of Graduate Studies is to meet reasonable costs for oral examinations conducted by video conference where the oral examiner is the party off-site.

The following definitions apply to this document:

Academic unit may refer to a faculty, Large Scale Research Institute (LSRI), school or department.

Oral examiner refers to the doctoral examiner who attends the doctoral candidate’s oral examination, either in person or by video conference.

University means Waipapa Taumata Rau, the University of Auckland and includes all subsidiaries.

Include the following:

• Doctoral Oral Examination Procedures

Owner: Dean of Graduate Studies
Content manager: School of Graduate Studies
Approved by: Board of Graduate Studies, Senate and Council
Approval date: 19 September 2022
Review date: 19 September 2027