Guide to recording of taught content exemptions

The recording of taught content in courses (in lectures and other teaching activities) is covered by the policy:

Recording of Taught Content Policy and Procedures

Some courses may not be appropriate for automatic recording of taught content. Here's how to apply for an exemption. 

Exemptions may be granted to the automatic recording - and release to students - of taught content in lectures – where these are formally scheduled (and have the primary graded component of ‘LEC). 

Exemptions may be granted separately to the addition of automatically-generated captions.

Exemptions may be requested for courses as a whole or for specific lectures.

Exemptions to automatic recording or to the release of a recording may be approved in cases where:

• The primary mode of delivery in the course - or a specific lecture - is not conducive to recording and the recordings would provide limited pedagogical benefits for students.

Note - this could include, but is not limited to: seminars, studio-based courses, performance courses, team-based learning, and language courses.

OR

• The release of recordings would lead to increased risk of copyright infringement and where options to manage the risk are impractical.

OR

• The teaching activities contain personal information or use case studies which, if released, may infringe privacy or confidentiality, and other options to manage these concerns are impractical.

Exemptions to the addition of captions may be approved in cases where captions are significantly inaccurate and where the correction of these is not feasible.

• This includes cases where te reo kupu (words written in te reo Māori) have been incorrectly transcribed.

Exemption applications are made by the Course Director or Course Coordinator, or an individual teacher through the AS-67 e-form.

AS-67 Application for exemption to recording of taught content (academic staff only)

The application will be considered by the appropriate Associate Dean Learning and Teaching or delegate, and the applicant will receive one of three responses:

• Approved
• Declined
• Rework - indicates that the approver wishes to see further information about the request for exemption

Course directors and teachers may appeal the exemption decision. This will be heard by the Pro Vice-Chancellor Education whose decision will be final. Appeal requests should be made through the Academic Quality Office on quality@auckland.ac.nz. 

Staff should request an exemption at least four weeks prior to the start date of the semester or three weeks prior to the start date of the quarter.

Students must be advised if taught content and teaching activities are exempted from recordings and/or captions, through:

• Digital course outlines – if the exemption is granted sufficiently ahead of time.
• Canvas - especially if this advice differs from that included previously in digital course outlines.

Most courses will be in the drop-down menu on the exemption application (AS-67). However, some may not appear.

If yours is not there, you can manually enter the course code, Course Director and contact details. 

The policy provides for decisions to be made by each faculty’s Associate Dean Learning and Teaching, or delegate.  

• Recording of Taught Content Policy and Procedures
• Lecture theatre recordings (TeachWell)